Instructor Exam Information

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What to Know

The Disability Center strives to create a testing environment that accommodates the various access needs of students while upholding class expectations.

The Disability Center encourages instructors to provide testing accommodations for students with approved accommodations. Tips for administering accommodated exams are included below.

Alternatively, instructors may furnish exams and administration details to the Disability Center, which will provide the proctor. Students are expected to submit the exam request to the office within established deadlines. The following information describes what the Disability Center needs from instructors to effectively administer exams.

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Administering Accommodated Exams in Departments

Proctor Tips

Disability Center encourages instructors to provide accommodations within their departments when possible as it is beneficial for students and instructors.

  • Review accommodation letters for each student. If there are questions on how to implement the accommodation, please contact the Disability Center to confirm best practices.
  • The instructor may want to reserve a room within their department (such as a classroom near where the main exam will be administered) and have a TA or other staff member supervise for a distraction-reduced environment.
  • A white noise machine can help buffer hallway noise.
  • The hallway or an instructor’s office is not considered distraction-reduced.
  • Ensure the accommodated exam is comparable to the one being taken in the main classroom. This may include communicating with the TA/proctor in the distraction-reduced room for announcements, corrections, clarification, etc.
  • Protect confidentiality when communicating with students with exam accommodations. If exams are being completed in a separate room, have the students meet there rather than having them leave as a group at the start of the exam.

    • How the Disability Center Can Help

    Exam Administration Details Form

    When students generate their accommodation letters, instructors will receive a request to submit their exam administration details. This form allows instructors to verify if they will be proctoring their own accommodated exams or if they need assistance from the Disability Center.

    For faculty using the Disability Center, it also provides an opportunity to share administration details/requirements for accommodated exams being taken through the office (exam dates/times, allotted times, materials allowed, etc.).

    Please provide the Disability Center this information as soon as possible so the Disability Center can assist students in arranging their exam accommodations.

    Exam Updates & Corrections

    Before the exam:Visit the Instructor Portal to update the attached materials. Before replacing an exam file, existing files must be cleared. Let the Disability Center know if new files need to be uploaded.

    During: If the instructor finds an error in exam materials or needs to provide students taking the exam an update provided to the class, the instructor should email the correction to the Disability Center, which will print and distribute it.
    ***When emailing a correction, please draft a NEW email, stating in the subject line: “Exam Correction for __Insert Course__”***

    Rescheduling: If a student needs to reschedule an exam, they will need to have email approval from the instructor prior to the reschedule date being approved. The instructor should email if they would like to provide an alternative exam version for the rescheduled date or if they will be administered the original exam.

    Exam Delivery & Return

    Instructors may upload their exams through the instructor portal in myAccess, email the exam files to mudcexams@missouri.edu, or drop them off to the Exams Office staff in S1 Memorial Union.

    The Disability Center asks that instructors provide their exam at least 2-4 days in advance (at the very latest the business day prior to the exam) to allow sufficient time to prep materials for the student.

    All completed exams will be returned via email, uploaded back into the instructor portal, or the instructor may come by and pick them up from the Exams Office 8 a.m.-5 p.m. Monday-Friday.

    The Disability Center will have the completed exams ready for pick-up or download within two business days.

    Exam Administration Hours

    Fall and spring semesters
    During weeks 1-15, exams are proctored during the following times:

  • Monday-Thursday: 8 a.m.- 8:30 p.m. (exams must end by 8:30 p.m.)
  • Friday: 8 a.m.-5 p.m. (exams must end by 5 p.m.)
    *Exams can be scheduled every 15 minutes

    During finals week (week 16)
    Exams are administered at the following times only:
  • Monday-Thursday: 7:30 a.m | 10 a.m. | 12:30 p.m. | 3 p.m. | 5:30 p.m. | 8 p.m.
  • Friday: 7:30 a.m. only

    Summer semesters
    Exams can be scheduled every 15 minutes during the following times:
  • Monday-Friday: 8 a.m.-3:30 p.m. (exams must end by 5 p.m.)

    • Best Practices

  • Check email regularly for questions from students and/or the Disability Center.
  • Provide the exam file at least 24 hours in advance of the exam.
  • Instructor (or a TA) should be available for the Disability Center to contact during an exam.

    • How the Disability Center Can Help

    Administration

    If exams are administered online, the instructor is responsible for setting any time limit extensions for those students with extended time accommodations. Learn more about adjusting exam times for online exams.

    Students are responsible for bringing their own device to take online exams. The Disability Center does not loan out laptops.

    Questions?

    Contact the Disability Center