Exam Accommodation Policies
The goal of exam accommodations is to ensure that the student’s performance is measured by knowledge and acquisition of course material, and to minimize the impact of the student’s disability in the exam process. To accomplish this, the Disability Center Access Advisors and Coordinators engage with students in an interactive process to identify barriers within the academic environment, determine reasonable accommodations based on the documented impact of the disability, and to develop an accommodation plan.
To ensure that exam related accommodations are in place, students must:
- Make an appointment with a Disability Center Access Advisor or Coordinator to discuss the student’s disability and the impacts of the environment and any barriers on the student’s potential for access.
- After an accommodation plan has been established, students must attend a New Student Orientation to learn about the policies and procedures necesssary to implement accommodations.
- Students must present their instructor(s) a copy of the accommodation memo provided to the student from the Disability Center notifying the instructor of the student’s intention to use accommodations in the course. At this time, students should address any concerns regarding accommodations and scheduling conflicts with instructors allowing sufficient time for scheduling of future exams. Instructors are not required to implement accommodations without receiving the memo, nor are they required to apply accommodations retroactively.
- Request exams through the Disability Center Exam Request Application at least 5 business days’ prior to the exam date.
- Exams during the Summer semester must be submitted at least 4 business days’ prior to the exam date.
- Have exam requests submitted by the before the established deadline AND not be denied by the instructor.
Accommodations can be provided by instructors independent of the Disability Center. In those instances, use of the Accommodated Exam Request Application is not necessary. However, when students anticipate taking exams through the Disability Center, exam dates and times must be requested through the Disability Center Exam Request Application to ensure the exam can be scheduled and administered.
Hours of Operation
- Fall & Spring Semesters: The first exams of the day begin as early as 8:00 a.m. Monday through Friday. The last exams for the day begin as late as 8:00 p.m. Monday through Thursday. All exams must be completed by 5:00 p.m. on Fridays. Exams can be scheduled every 15 minutes starting at 8:00 a.m. During Finals’ Week exams are administered at the following times – 7:30 a.m., 10:00 a.m., 12:30 p.m., 3:00 p.m., 5:30 p.m., 8:00 p.m. Monday through Thursday and 7:30 a.m. and 10:00 a.m. on Friday. Exceptions can be made at the discretion of the Exams Coordinator.
- Summer Semesters: The first exams of the day begin as early as 8:00 a.m. Monday through Friday. All exams must be completed by 5:00 p.m. Monday through Friday. Exams can be scheduled every 15 minutes starting at 8:00 a.m. until 3:00 p.m. There is no alternate schedule during Finals’ Week during the summer term.
- Intersessions: Exams can be scheduled during intersession. However, approval must be requested via email at firstname.lastname@example.org. Exam times will be determined based on the availability of the Exams Coordinator.
Scheduling Exams through the Disability Center
- In order to schedule proctors and reserve exam locations, five (5) business days’ notice is required when scheduling an exam through the Disability Center.
- Unless instructor approval has been granted, exams must be taken during the regularly scheduled exam time.
- The student is responsible for resolving any scheduling conflicts – overlapping exams, exam times overlapping with class, exams scheduled at times which conflict with accommodations, etc.
- If a change in exam date/time must be made prior to the 5 business day request deadline, students or instructors can log into the application and make the revision. Students are required to enter a reason why they are changing the date/time.
- If a change in exam date/time must be made following the 5 business day deadline, the Disability Center must be notified via email providing the instructor/student(s), course, original date/time and new date/time with either written permission from the instructor included or have the instructor Cc’d on the email.
- The Disability Center reserves the right to deny exam requests which do not provide sufficient notice, are requested for times the Disability Center does not administer exams (i.e. Reading Day, weekends, holidays, before 8:00 a.m. Monday through Friday, after 8:00 p.m. Monday through Thursday, after 5:00 p.m. on Friday, week 16 request which does not start at the following times – 7:30 a.m., 10:00 a.m., 12:30 p.m., 3:00 p.m., 5:30 p.m., 8:00 p.m. Monday through Thursday or Friday at 7:30 a.m.) or do not have instructor approval.
Arriving for Exams
- Students should check in for scheduled exams at the Disability Center in S5 Memorial Union 15 minutes prior the scheduled exam time, if possible.
- The Disability Center will not administer the exam if the student is 5 or more minutes late to ensure exam integrity and maintaince of the schedule.
- For every minute the student is late (up to 4 minutes and 59 seconds) that amount of time will be deducted from the allotted exam time.
- If the student arrives on time, but there is a delay in the administration of the exam, the ending time for the exam will be adjusted accordingly.
Exam Room Environment & Academic Dishonesty
- Students are required to provide a photo ID to confirm identity prior to the start of the exam. If an ID is not provided, the exam will NOT be administered. The student would, at that time, be expected to take the exam in class.
- During the exam, belongings must be left either in the front of the exam site with the proctor or outside of the room. This includes backpacks, electronics, hats, sunglasses, and any additional materials not allowed for the exam. Valuables should be left at home.
- Only materials listed by the instructor or accommodations will be allowed in the exam room.
- The Disability Center will provide scratch paper and scantrons (bubble sheets). Students must bring their own pens, pencils, blue books, calculators, etc. The Disability Center is not able to lend these items.
- The Disability Center must be notified well in advance if an exam requires a computer or specific software. If notice is not provided, the Disability Center will not be able to administer the exam, and accommodations must be scheduled with the instructor.
- Consistent with accommodations, students may be in a room with others taking exams or in a room for a singular occupant plus a proctor.
- Some exam rooms are equipped with video observation to ensure academic honesty and the safety of students. Students will be under constant supervision by either a proctor or video observation.
- The Disability Center takes the role of proctoring exams seriously- striving to ensure academic integrity and to protect students from any question of impropriety. Any concerns regarding academic dishonesty will be addressed with the student and reported to the course instructor for further action. If found guilty of academic dishonesty while using the Disability Center facilities or rooms occupied by the Disability Center for exams, case-specific sanctions will be implemented, including the possibility of losing the privilege of having exams administered by the Disability Center.
- Cell phones are not permitted under any circumstance during an exam.
- All personal needs must be taken care of prior to the beginning of exams. Students may not use the restroom during exams unless permitted to do so via accommodations.
- Students are responsible for keeping track of the remaining time. Proctors are not permitted to provide time reminders, and the Disability Center cannot guarantee all exam sites around campus are equipped with functioning clocks. It is recommended students bring either a watch or digital clock to the exam site. Proctors will inform the student of their allotted time and collect the exam when allotted time has expired. If a student asks for the time, the proctor will use their discretion as to whether or not to inform the student.
Finishing Exams & Returning Exams to Instructors
- When a student completes an exam, he/she should take the exam, answers, and additional materials to the proctor.
- At such time, the proctor will place all materials in a sealed envelope and return the envelope along with its contents to the Disability Center for delivery at the nearest delivery time or for instructor pick-up.
- Exams are delivered at set times throughout the day – 8:00 a.m.-10:00 a.m., 11:30 a.m.-1:30 p.m. and 3:00 p.m.-5:00 p.m.
- The Disability Center keeps a detailed report of exam returns.
- If the make-up exam is required with less than five (5) business days’ notice, the Disability Center will use their discretion as to scheduling the exam. If the Disability Center is unable to administer the exam, it is expected arrangements should be made with the instructor to accommodate the exam based on the instructor’s discretion.
- If more than five (5) business days’ notice is available, requests may be submitted through the Disability Center Exam Request Application.
- If a student does not attend the scheduled exam and does not provide the Disability Center notice of their absence, the exam will be returned to the instructor or destroyed based on instructor preference. The student and instructor(s) will then receive an email reminding the student of the missed appointment.
- If the student does not attend 2 scheduled exams for a singular course and does not provide the Disability Center notice of their absence, the student will be removed from the schedule for the specific course for the remainder of the semester.
- Finals week is a very busy time at the Disability Center as well as around campus. Students are responsible for scheduling all exams to be taken at the Disability Center, confirming all exams dates/times, and to notify the Disability Center via email of any changes in the final exam schedule PRIOR TO the deadline for final exam requests. The deadline is always approximately 3 1/2 weeks prior to the start of finals week.
- The Disability Center administers exams at times set as a standard by the Registrar’s Office. Those times are– Monday through Thursday at 7:30 a.m., 10:00 a.m., 12:30 p.m., 3:00 p.m., 5:30 p.m. and 8:00 p.m.; Friday at 7:30 a.m.
- Exam requests which deviate from these times will be denied.
If you have questions, you may call the office at 573-882-4696.